Administrative Assistant - Pharmaceuticals

Allschwil, Switzerland

Posted:20 days ago
Location:Allschwil, Switzerland
Job Ref:BH-33483-2
Job Type:Contract
Salary:CHF34 - CHF44 per hour
Expiry date:12/6/2022
Contact:Jason Batzofin
Contact Email:
Xplore life sciences are recruiting for an Administration Assistant with experience working for Medical Departments within the Pharmaceuticals / Biotech industry for a Global Company.

The role is based in Allschwill Switzerland and expected to last for 12 months. 

Main responsibilities include:
  • General administrative support to Head of Medical Affairs EUCAN and Head of Commercial EUCAN Region
  • Coordination and organization of administrative activities and projects, such as the organization of internal and external meetings including, advisory boards, business events, travel and expense management
  • Interact with peers at the Headquarters in Switzerland and other affiliates when necessary, and proactively coordinate administrative requests, meetings and processes
  • Support with personnel administration tasks, e.g. absence management, etc.
  • Support in procurement activities, including vendor management
  • Participate in relevant meetings, take minutes, and drive administrative actions
  • Independently and pro-actively approach administrative tasks and regularly provide status updates to key stakeholders
  • As needed/requested, working on specific projects
Candidate requirements:

The successful candidate needs to demonstrate great flexibility in dealing with a wide range of activities and is comfortable working in a fast-paced environment autonomously with minimal guidance.

  • Commercial education or similar
  • Minimum of 3 years’ experience in an administrative role, supporting medical departments in a multinational company within the Pharmaceutical /Biotech Industry
  • Efficient and effective verbal and written communication skills in English and German
  • Advanced computer skills including experience with MS Office tools and ideally financial software (e.g. SAP, Coupa, Concur)
  • Ability to prioritize, dealing with changing priorities and workload
  • Ability to work independently with high customer orientation and a pro-active approach to deliver high-quality results
  • Strong internal and external stakeholder management skills
  • Pragmatic attitude and ability to learn quickly
  • Inclusiveness, effective teamwork, and collaboration skills

Apply now