Office Manager

London, Greater London, South East, England

Posted:4 days ago
Location:London, Greater London, South East, England
Job Ref:BH-41
Job Type:Permanent
Salary:£30000 - £35000 per annum
Expiry date:11/29/2022
Contact:Demilee Emanuel
Job title: Office Manager

Location: Shoreditch, London, UK

Reporting to: HR Director

Direct reports: N/A

Salary range: £30,000 - £35,000 DOE

Benefits: Detailed in our Reward brochure

Job purpose:

The role-holder will be based in our London Office but will have a global focus to ensure the smooth running of all of our offices with overall responsibility for the day-to-day operations of the business. This could involve anything from setting up new starters for success on their first day, supporting the sales team with all operational aspects of their role (such as first-line IT support & administrative support to organise business trip), as well as supporting the leadership team with administrative tasks which enable the business to operate successfully.

Principal Competencies, Skills & Accountabilities:
Your main responsibility is to be awesome at your job! This means you need toconsistently demonstrate the recruitment skill competencies required for your level within the business (detailed in our Competency Framework) and here is what that looks like:

Process manager: Proactive & confident approach to managing the day-to-day running of the office with a strong sense of pride and high standards

Problem-Solver: Solutions-focused and an excellent problem solver to ensure issues are fixed quickly and future issues are identified and solved ahead of time

Relationships Builder: the role holder will be the glue that keep the office and the team working together effectively and will be able to build fantastic relationships with everyone in the business, regardless of level to ensure things get done

Team player: working with all areas of Business Services, Sales and Management to proactively get involved with projects and tasks, sometimes last minute and ad hoc, to achieve the business goals

Organizer: fantastic organizations skills will be crucial for success in this role, managing multiple workstreams, often in a time-critical way to meet the needs of the teams

Core Responsibilities:

In addition to the above skills & competencies, we expect all of our employees to adhere to high levels of standards, including core responsibilities.

The role holder will have overall responsibility and be the key point of contact for all administrative and operational tasks for all locations across the Group, which include:

  • Maintaining and encouraging a smart, fun and safe work environment, taking pride in the day to day management and presentation of the office space.
  • Ensuring health & safety requirements are met, including regular workstation assessments
  • Coordinating flights, travel arrangements, couriers & deliveries
  • Being the key point of contact for all Office Location administration (such as passes, logins, printing, room hire etc).
  • Ensuring our offices are always fully stocked with stationary, refreshments and supplies which help the team to work effectively
  • Sourcing laptops and equipment for new starters and team members, ensuring everyone has the equipment they need and maintaining a group-wider Asset Register
  • Setting up new starters for success on day 1, including allocating equipment, setting up laptops with all appropriate logins and applications, new starter kits and general admin to ensure they are welcomed in to the business.
  • User set-up and administration of Cube19, Bullhorn, Office 365 etc. for on-boarding as well as being the 1st point of contact for all business applications, admin and data management.
  • Acting as the key liaison between the team and 3rd party IT services (VirtualIT and 3rd party application teams) to solve issues as soon as they occur.
  • Coordination of suppliers and taking on administration for various other office apps/tools (e.g. DocuSign, Adobe, 365, job boards.)
  • Onboarding administration and set up for all 3rd party database sites (LinkedIn, Jobserve, Amazing Hiring, Sourcr, taking ownership of the tech & tools logins and set up for new starters
  • Co-ordinating Company events – End of Month, Company Events, Incentives (Breakfast Club, High Fliers, Lunch Clubs, Summer Parties etc)
  • Being the first point of contact for all visitors to the business, arranging meeting rooms and equipment where required and ensuring the visitor experience is exceptional (London office only)
  • Administrative support for the management & leadership team including support with presentations and minute-taking for management, executive and board meetings.
What do I get in return?

  • Incredible culture based on learning and striving to do better
  • And a benefits package focusses on creating Social, Financial, Mental and Physical wealth.
  • Flexible working policy
  • Perks at work scheme – gym memberships, holidays, events, health care and dental
  • Extra time off; Fridays afternoons, your birthday & Holiday roll over (4 days)
  • Team socials, Summer BBQ and Christmas Party
  • Mental health in recruitment speakers and forums
  • Development days for personal growth
  • Employee assistance programme

Apply now